Administration & Processes

With working time recording in Arcavis, employees register their working time directly at the point of sale. Start, breaks and stop are conveniently done at the touch of a button. The system automatically ensures that no time recording is forgotten - when logging out, the system asks whether the time should be stopped. All entries can be evaluated in the back office and corrected by administrators if necessary.

Highlights

• Record working time, breaks and closing time directly at the POS
• Automatic reminder when logging out
• Clear reports with daily, monthly and annual views
• Detailed list of all start/stop times
• Simple post-processing by administrators
• Transparent control for employees and management

With the Arcavis module for tour guide commissions, you can record turnover from tourism groups transparently and fairly. Tour guides automatically receive a defined commission for brokered purchases, while tourists benefit from special provisions. The process is fully integrated into the POS system and can be operated without any additional effort.

An individual reference code or barcode is used to identify the travel group. This is recorded at the point of sale and assigned to the corresponding tour guide. In the back office, all turnover and commissions due can be clearly displayed, adjusted and exported as a report - ideal for billing or as a confirmation of receipt.

Highlights

• Entry of travel groups via reference or barcodes
• Automatic assignment of turnover to tour guides
• Optional discount for associated customer groups
• Percentage commission calculation (10% by default, customizable)
• Overview and management of open and paid commissions in the back office
• Exportable reports for documentation or pay out

With the customer order function, you can record and manage bookings directly in the back office. A shopping basket can be created in just a few clicks, and articles can be added, commented on, or discounted flexibly. Depending on your needs, an order can be turned into an offer, a pickup slip, or an invoice sale. All orders remain editable and can be processed or completed at any point of sale.

Highlights

• Enter and edit customer orders directly in the back office
• Quickly create and print offers and pickup slips
• Comment on articles and assign individual discounts
• Retrieve and complete customer orders via barcode at any point of sale
• Sale on invoice or payment on pickup
• Clear overview of open and completed customer orders
• Individual process sequences possible

With Arcavis, you can record sales directly on invoice - at the point of sale or in the back office. Invoices can then be created collectively or individually, sent by e-mail with a QR payment section or printed out as a PDF. Open items, shipping status and incoming payments remain clear and traceable at all times.

Incoming payments in ISO 20022 format from your bank are automatically read in and assigned to the corresponding invoices. This saves you time, avoids errors and keeps your outstanding receivables under control at all times.

Highlights

• Creation of customer invoices at the point of sale or in the back office
• Collective creation of invoices by desired date
• Sending by e-mail with QR payment section or as PDF for printing
• Clear status from draft to paid, incl. dispatch log
• Automatic payment reconciliation via ISO 20022 files
• Multilingual, customizable sending templates
• Manual tracking and documentation of the sending date

Create, send, and post invoices efficiently – fully integrated into your sales and accounting processes.

With Arcavis for gastronomy, you manage your service directly via the table plan. Create orders, send them to the kitchen with a single click, and always keep track of open tables, orders, and payments. Guests can be served in multiple seatings per table and billed separately as needed – ideal for groups, families, or teams.

Highlights

• Interactive table plan to control the entire service
• Enter orders directly at the table and send them to the kitchen
• Manage and bill multiple seatings per table
• Split payments for individual guests or groups
• Overview of open tables and current orders
• Seamless integration with point of sale, payment types and reporting

This allows you to serve your guests efficiently, maintain an overview and ensure that your restaurant runs smoothly.

With the Arcavis rental module, you can manage your rental items in the warehouse, set rental prices and plan and carry out rentals. The module can be used individually for various sports & leisure businesses.

Highlights

• Represent complex rental price tiers
• Transfer existing articles to the rental warehouse and rent them out with just a few clicks
• Plan and record rentals in advance
• Issue and return rental items

With Arcavis color and size management, you can record variants such as colors and sizes in a clean and clear way. You can keep an eye on stock for each variant at all times, manage repeat orders in a targeted manner and ensure fast, error-free sales - in-store and online. Ideal for fashion, sports and lifestyle stores.

Highlights

• Precise variant management for colors, sizes and seasons
• Fast entry and seasonal maintenance of article variants
• Clear stock overview per variant incl. reorder suggestions
• Smooth sales thanks to optimized processes at the point of sale and in the flow of goods
• EDI direct connection to supplier systems